Volunteers Needed

District music contest will be here in 2 short weeks and there are still a number of volunteer positions to be filled. There are 9 open spots on Friday, March 6th and about 30 open spots on Saturday, March 7th.

The kids probably will not receive their performance times until next week. If you happen to volunteer during the time your child performs, I will arrange the schedule so that you can still hear them perform. I compare the performance times for each child to the times that the parents have volunteered. If there is a conflict, then I will either assign you to your child’s room or arrange for you to switch with another parent when it is time for them to perform.

Student volunteers will also be needed on Friday and Saturday. Student sign-up sheets will be posted outside the choir room later this week. Also, we still need individuals to volunteer to assist with the Taste of Lee’s Summit on the evening of Saturday, March 7th. Please sign up in Charms if you are able to assist with this wonderful event that raises so much money for the school district and music program.

Charms instructions:
Go to www.charmsoffice.com
Select Enter in the upper right-hand corner and then select Parents/Students/Members
Enter school code: lswhsmusic
Click on the Public Calendar icon
Go to the day that you wish to volunteer and click on the hand
Enter your name and contact information for the shift you have selected
To navigate to another day, go to the blue “Volunteer Opportunities” box and click the down arrow and select another day.

Thank you for supporting the LSW music program! Please email me if you have any questions.

Nancy Shaeffer
Volunteer Coordinator

Fall Concert Tomorrow

Good Afternoon!

I am in need of just a few volunteers who can help decorate the stage for tomorrow evening’s choir concert.

This shouldn’t take very long, and the school has the decorations, but I’ve injured both my spine and my foot, and I am not getting around very well!

The stage is available to use between 1:30 pm – 5:00 pm, and I am leaning more toward the 1:30 start time if I can gather enough helpers.

If you can help please just reply with your name, cell number, and availability.

Thank you!
Christina Calderon
LSW Music Parents Organization
Choir Liaison

Titan Pride Update addendum and edits

Hi there! UNIFORMS ARE HERE! (Well, they will be Friday morning, supposedly) Ha!

We NEED NEED NEED volunteers this Friday, October 10 from 2:00pm until gametime getting all of the kids fitted in their new uniform. This is QUITE the task, so please don’t assume someone else will do this. We REALLY need many volunteers to make this happen. There are SEVERAL jobs needing to be filled for that day. If you are, at all, available, please go to CHARMS and sign up to volunteer.

Here is the uniform fitting plans for Friday:

All Juniors and Seniors

Uniform fitting time is after school beginning at 2:30pm. This means you will need to have the following with you when you come to school:

  • black socks
  • marching shoes
  • BLUE uniform shirt
  • very light/tight shorts or leggings (baggy shorts, even baggy althletic shorts will NOT work with this new uniform)
  • all ladies will need to have their hair in a bun for the game

All Freshmen and Sophomores

Uniform fitting time is 4pm to 5:30pm. It is crucial we make this happen, so I will be buying pizza for dinner for all freshmen and sophomore band members so they have dinner before the game.

I fully understand this timing will be difficult for some, please let me know how I can assist in making carpool arrangements or coming and picking students up if need be myself.

You will need to show up ready for the game at 4pm with the following:

  • black socks
  • marching shoes
  • BLUE uniform shirt
  • very light/tight shorts or leggings (baggy shorts, even baggy althletic shorts will NOT work with this new uniform)
  • all ladies will need to have their hair in a bun for the game

BIG mistake on the Bronco Invitational itinerary. Here is the new one:

(See attached file: Bronco Invitational.doc)

The change is that we WILL be taking a bus back to LSWHS after the event.

Also note that if your son/daughter will be taking alternate transportation to/from the event, I MUST have written notification by Friday (if this, in any way, involves the student transporting himself/herself, it must have administrative approval.)

Did I mention we need volunteers on Friday starting at 2pm?

See you all later this week!

Bronco Invitational.doc

New Uniforms and LSN competition

Greetings! There is a lot of information for the music parents this week. Scott and I have combined our emails so you will find an assortment of information in this email.


Great news…the new band uniforms are scheduled to arrive at the school on Friday. The challenge is that we need to fit 100 band members into their new uniforms before the football game Friday night. Several parents have met over the last week to devise a game plan for distributing the uniforms as quickly as we can, while keeping the chaos manageable.

The game plan calls for 2 assembly lines with 6 different stations on each line. In order to fully staff the assembly lines, we are asking for 30 volunteers. If we have that many volunteers, then we are confident that the kids will be looking sharp in their new uniforms for the Friday football game and that all the parents will be able to enjoy Senior Night.

Time: 2:30 to 5:30

Where: LSW band room

How to volunteer: Sign up in Charms (instructions at end of email), come to the band room and you will be assigned to a station with documentation of the job responsibilities for that station.

If you can’t be at the school at 2:30 but can help later, please go ahead and sign up in Charms.

Just send me an email to let me know when you will be there.


Please join us at the band’s campsite on Saturday. We will not know where our campsite is located until we arrive. Just look for our two big white trailers. There is no charge to hang out with the band.

We are having pulled pork and drip beans (aka fantastic baked beans) for dinner. You may eat with the band. The cost for adults is $7 per adult and $5 for middle school age and younger. Please e-mail Mary Grigsby (marygrigsby) with a head count if you plan to eat dinner with the band (do not include your LSW band student in the count). If you have special dietary needs please give Mary a call at 816-785-5215. Food may be available for “Walk-ins” on Saturday after the band and those that e-mailed Mary have been served.

There is an admission to watch the performance from the stands. Adults are $10. Students are $5. Kids under kindergarten age are free. Please take pictures. We need pictures to share during the end of the season banquet.

Thank you again for not parking in the driveway near the band doors during loading and unloading. As always, we can use lots of help loading and unloading. We have new shelving in the percussion trailer to help us be organized.

Thanks again for your support of the LSW Music program!

Charms instructions:

·Go to www.charmsoffice.com

·Select Enter in the upper right-hand corner

·Select Parents/Students/Members

·Enter school code: lswhsmusic

·Click on the Public Calendar icon

·Go to Oct 10th and click on the hand to volunteer

Music Festival Volunteers Needed

District Solo/Small Ensemble Festival was a great success! Thanks to the wonderful parents that volunteered their time to support the incredibly talented kids in the LSW music department. We had 85 parent volunteers that together volunteered over 400 hours. I know that the staff and kids appreciated our support.

We still need volunteers for the State Large Ensemble Festival. Dates are:

· Wed, Mar. 26th from 2:30pm to 9:30pm

· Thurs, Mar. 27th from 12:30pm to 10:00pm

· Fri, Mar. 28th from 2:30pm to 9:00pm

· Sat, Mar. 29th from 7:30am to 7:30pm

Volunteering during the Large Ensemble portion of contest will give you the opportunity to listen to some fantastic groups. Here is a brief description of the volunteer positions:

· Door Monitor: Ensure doors remain closed during performances and assist with crowd flow between performances

· Director Check In: Collect music and stage setup from directors and answer general questions

· Group Escort: Escorts groups from gymnasium to warm-up room

· Sight Reading: Hand music out to students and collect music after performance

· Stage Manager: Manage students in preparing stage for each performing group

There are also more opportunities for students to volunteer during the Large Ensemble portion of contest. Student sign-up sheets are posted outside the choir room.

Please go to Charms to volunteer for a shift. If you have any problems with Charms, please contact me.

Letħ really show our support for the music program and show up with an army of volunteers. The more volunteers that we have, the more fun we will have!

Nancy Shaeffer

Volunteer Coordinator